The steps that need to be followed to add email signature in MS Outlook 2010 are:
To add an image: Click on Insert Hyperlink option, select the hyperlink by typing required hyperlink or browse it. Click on OK to add it.
To add a hyperlink: Click on Picture option, browse the required image and click on OK to add an image.
The following steps can be used to create signature in MS Outlook 2013:
E-mail Account List: Choose an email account, which can use this signature.
New Message List: Choose the email signature, which need to be automatically inserted in all new messages.
Replies/Forward List: Choose the email signature, which need to be inserted automatically during email reply or email forwarding.
User can easily add the images and hyperlinks into signature by using Personal Stationery option.
By following the mentioned steps, users can easily create email signatures in MS Outlook 2016:
E-mail Account: Choose the email account to which the mentioned signature is associated.
New Message: Select the email signatures, which should be automatically added while creating a new email.
Replies/Forward: Select the email signatures, which should be added in case of email reply or email forward.
Users can easily format the email content as well as insert images, hyperlinks in the signature by using Personal Stationery option.
This article has been aimed to focus on importance of email signature in MS Outlook. Various situations have been described where email signatures can prove to be beneficial for MS Outlook user. Additionally, the stepwise procedure involved in creating email signatures for different MS Outlook versions has been discussed.
MS Outlook is one of the trending desktop email clients used all over the globe. The unique and continuously improving features of MS Outlook have attracted several organizations. The features offered by Outlook include easy management of emails, multiple email account configuration, security mechanism and many more.
Email Signature is one of its features, which helps to define the identity of the user composing emails.
Email signature is the block of content that can be included in the MS Outlook emails at the end. Users have an option to attach the signature in every email being sent, or they can choose to add the signature in specific emails. The Outlook email signature may contain user specific information such as:
Multiple email signatures can be created in a single Outlook account by the user for different purposes. However, a single email signature can be added to each mail. The user can choose to add a specific email signature according to the purpose.
1: The email signatures help to reduce the time during email composition. Users can simply personalize the emails by adding the same signature in any mail, thus providing ease to compose mails.
2: The organizations can use a standard email signature to promote themselves. A well-formatted and consistent signature will pose a reputable image of an organization.